ENTRIES ARE NOW CLOSED

2023 TERMS & CONDITIONS OF ENTRY:

The 2023 Fleet Half Marathon  is organised and administered by Fleet & Crookham Athletic Club (Registered Charity number 1156704) – the ” Event Organisers”.  By entering the race you agree to abide by the Terms & Conditions of Entry and any race instructions given to you by the organisers and nominated officials/marshals of the event.

RACE ORGANISATION

  • By entering the race you agree to accept these terms and conditions and abide by the rules of UK Athletics uka.org.uk/competitions/rules/
  • By entering the race you agree that the Event Organisers may publish your personal information – this may include but not limited to name/club/age group/finish time as part of the results of the event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences and for publishing results for the event alone or combined with or compared to other events e.g. The Power of 10.
  • By entering the race you give permission for the free use of your name, voice or picture in any photographs, videotapes, motion pictures, website images, recordings or any other record of the event.
  • Age Limit: Participants in the half marathon event must be 17 or over on the race day (as per UKA rules).  Entrants who are 17 years of age will require permission of parent/guardian to enter as part of their online entry process.
  • Personal Health: You understand that participating in this event is something which needs to be trained for. It is your responsibility to make sure you are medically fit and capable of running a half marathon distance.  All participants are strongly advised to consult with their doctor prior to undertaking any exercise programme.
  • Medical Details: By entering this event you agree to complete personal and medical information on the back of your race number and that this information can be passed to and used by the medical teams operating on the day.
  • UKA Anti-Doping Rules: An entrant shall be deemed to have made him/herself/their self, familiar with, and agreed to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules.
  • The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from the date of entry, whether or not the licence holder is a citizen of, or resident in, the UK.
  • Change of personal details: Should your postal address, email address or telephone number change after you have entered the race, you must contact the organisers.  You can amend your entry online via FR Systems (www.entryhub.co.uk) using the password you were sent when you entered the race.  It is your responsibility to make sure your details are correct and up to date.
  • Number Switching: You must not under any circumstances give your race number to anyone else (with the exception of points 2 and 3 under the Entry Fee Refunds/Exchanges section below). Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of accident or another medical condition/emergency.
  • Time Limit – This event has a strict 3-hour time limit due to the use of the public roads and the imposed limit on the road closure duration. The future of the race is at risk if we do not abide by the timing rule.
  • Other modes of transport/pets: For reasons of safety, no wheelchairs/hand-cycles, bicycles, roller skates, skateboards, scooters, pushchairs/buggies, stilts, dogs or other pets are allowed to participate or accompany runners, except for registered guide dogs. Please advise if you are a partially sighted runner and will be running with a guide.   If you are a wheelchair/hand-cycle athlete and would like the opportunity to participate please contact the organisers to discuss this via racedirector@fleethalfmarathon.com
  • Finisher gifts: Only finishers will receive a medal and other finisher gifts. Please do not ask for more than one as this may deny another finisher from receiving theirs.
  • Data Protection: The Fleet Half Marathon complies with the Data Protection Act 1988 and you have the right of access to your personal records held on our or our entry administrator’s computer system. If you do not want your name made available to our sponsors, please tick the box on the entry form.
  • Applications will be accepted up to the 13th March 2023 unless the entry limit is reached earlier – we advise early entry as we cannot guarantee places will be available up to the closing date.  Race numbers will be sent out in the second week of March.

ENTRY FEE REFUNDS/EXCHANGES

  • Entry Fees: We start incurring costs early in the event organisation process including an online entry administration fee. If your entry is accepted,  the following rules apply:
  1. Once your race entry is accepted, we are unable to make refunds.
  2. Up to midnight on 13th March 2023 numbers can be transferred to a substitute runner online by the person who made the original booking via your account with FR Systems (www.entryhub.co.uk) using the password given on your original entry acceptance email.  It is essential that you supply all the details for the new runner that you previously supplied for your own entry.
  3. An affiliated runner’s place may only be transferred to another affiliated runner.  UKA affiliation will be verified during the online entry process.
  4. Race numbers will be sent out from the 6th of March 2023.
  5. Once numbers are issued, they cannot be swapped between runners.
  6. Unauthorised number swaps may result in disqualification.
  7. Military entrants will be required to collect their numbers on the day – these numbers will not be posted out.
  8. No runner exchanges or refunds can be made on the day.
  9. Runners who cannot run because they have tested positive for Covid 19, can apply for a full refund (minus third party card processing fees).  An email should be sent to racedirector@fleethalfmarathon.com.  Evidence of a positive test result will be required.

Cancellation:

  • We reserve the right to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances outside of our control e.g. severe weather making it unsafe to hold the event. In such a case we will endeavour to inform participants as quickly as possible.  If this decision is made, no refund of entry fee will be made as most of the costs are incurred before the race and are not refundable.  In the unlikely event of the cancellation/postponement for whatever reason, the Event Organisers cannot be held responsible in any way for any monetary loss including travel and accommodation costs, inconvenience or any other circumstances outside of our control, including non-refundable events fees.

Cancellation due to a change of Government restrictions around the spread of Covid 19.

If the event needs to be postponed or cancelled because of changed Government Covid restrictions on mass events, we will:

  • Contact you in advance to let you know
  • We will automatically transfer your place to the 2024 event unless you let us know you want to take one of three further options:
    • Run a virtual Fleet Half Marathon 2023 and receive a discount on your place for 2024
    • Request a refund of your entry fee minus a £5 administration charge to cover the online card entry and refund processing fees incurred by our third party.
    • Donate your entry fee and the proceeds will be split between the various voluntary organisations involved with the event (F&C AC, local guides, scouts and ATC units, local church groups)
  • The email will allow you to select your option. If we do not hear from you within the prescribed response time period, the automatic transfer to 2024 will happen and your 2024 place will be confirmed by a further email.

USING HEADPHONES WHILST RUNNING

The use of personal stereos, iPods, phones or other music devises is not allowed under UKA rule 240 S5 – the wearing of headphones, or similar devices, (other than those medically prescribed), is not permitted in races on any single carriageway road that is not wholly closed to traffic. There are some sections on the Fleet Half course which do have traffic coming in the opposite direction to runners and is therefore not wholly closed.

  • The wearing of such equipment may prevent you from hearing instructions from marshals and other event staff as well as the hearing of sirens/horns from emergency services and other vehicles. By wearing such devices you are putting yourself and those around you at risk.
  • Rule 240 S5 also states if the athlete wears conductive headphones, these are acceptable as these work by conducting sound through bones and do not sit or block the ears.
  • The Event Organisers will have no responsibility should this rule be ignored. Please do not risk our ability to get a future license for this event by ignoring this rule.
  • Runners seen to be wearing headphones may be disqualified but the Event Organisers

Disclaimer:

Participants accept that endurance running should only be undertaken by persons who have undertaken a training regime.  It is your responsibility to make sure you are medically fit and capable of running a half marathon distance and to seek appropriate medical advice prior to participation.  Participation in the event is entirely at your own risk and that by entering,  participants acknowledge that the Event Organisers, Officials or Marshals shall not be liable for death, injury, loss or damage arising from participation in the event save to the extent that is caused by our negligence.